Sudie Williams TAG Academy

 

PTA Meetings will be held on the 3rd Thursday @ 6:30 pm

PTA Board of Directors 2021-2022

 

President Annika Cail sudietagpres@gmail.com
1st VP, Membership Shona Bell smgbell@gmail.com
2nd VP, Programs Melanie Stout ms525c@att.com
3rd VP, Ways and Means Elena Richey ena@richeyrealestategroup.com
4th VP, Student Clubs and Activities Jennifer Wang jennifer@wang.net
Secretary Dean Harmeyer deanharmeyer@yahoo.com
Treasurer Jen Widhelm jen@widhelm.com
Communications Heather Guild heather@heatherguildgroup.com
Parliamentarian Kay Wood kay.wood@me.com

 

 

Click here to complete the Sudie PTA Interest Form for 2022-2023

 

Description of PTA Positions for 2022-2023

Executive Board Positions

 

President Presides over all board and general meetings.  Serves as member of all committees except Nominating and Reconciliation.  Represents Sudie TAG in the community. 
VP, Membership Recruits new members year-round, collects dues and maintains membership records. Reports membership numbers to Texas PTA.
VP, Programs Coordinates the work of sub committees including their plan of work and budget.
VP, Faculty Relations Coordinates the work of sub committees including their plan of work budget to create successful staff appreciation events. (New Position)
VP, Ways and Means  Coordinates fundraising activities of the Sudie PTA which support Sudie’s educational and enrichment activities. 
VP, Student Clubs and Activities Oversees creating successful student activities sponsored by the PTA.
Treasurer  Creates, maintains, and presents budget and prepares monthly budget updates. Processes check requests, reconciles bank statements and processes deposits. Renews and pays an annual insurance premium. Prepares quarterly tax filing and annual Non-Profit (Form 990) filing. Reviews standing rules to ensure internal controls are documented.
Secretary  Records minutes in all PTA meetings, maintains a complete set of all approved minutes, agendas, and materials distributed at any official PTA meeting.
Communications Manages the communication of PTA activities, including newsletters, social media and website.
Parliamentarian Advises the officers on questions of parliamentary procedure.

 

Membership Positions

 

Grade Level Representatives  Coordinates room representatives for each class/grade at the beginning of the school year to help assist teachers with every day and special events. Sends correspondence regarding school events and needs to room representatives throughout the year.  Provides parent volunteers to meet teacher requests.  Creates a sense of community among families.  Notifies parents of teachers' birthdays and holiday wishes.  Grade level parents will create sub-teams as needed for events like school dances and other grade level events.
Site Based Decision Management (SBDM) Liaison Represents the PTA at Board meetings, communicates areas of overlap, identifies when PTA can help with SBDM agenda items.
Volunteer Coordinator Works with committee chairs to secure volunteers for PTA sponsored events.  Plans and promotes volunteer orientation/training for parents in September and volunteer appreciation events and maintains volunteer hour records.
Buddy Program/New Family Coordinator Matches up new families (5th-8th) with established Sudie families to help in transition, primary work occurs May - August.
Membership Coordinator Coordinates incentives events for new members to sign up for PTA, primary role is summer - October

 

 Programs Positions

  

Used Uniform Sales Collects used uniforms in May through summer. Sorts clothes and publicizes events (collaborate with Communications). Hosts uniform sale (collaborate with Ways and Means) in August.
Fall Fest Oversees school wide event held in October.  (Trunk or treat, Carnival, etc).  If fundraising is involved, collaborates with Ways and Means.
Grandfriends Day Works with school to coordinate invitations and details of the breakfast and presentation. Works with Sudie staff and Reflections Chair for various presentations of student work.  This event is typically held the last day before Thanksgiving Break.
Talent Show Coordinates talent show including acts, MCs, preview, dress rehearsal, show, programs. Each of these areas should be a subcommittee position.
Career Day Works with school in the spring to coordinate Career Day including speakers/hospitality.
Acceptance Night Coordinates event with school to welcome new students offered admission to Sudie. This role is most active February-April. 
Book Fair Plans and solicits volunteers for fall and spring book fairs. Works with Ms. Garnica to coordinate a night during the book fair when families are invited to attend for fun activities and snacks and kids are encouraged to wear their PJ’s.
STEM Night Assists school as needed for these District-required events; may include soliciting volunteers, providing refreshments, etc.
Field Day Partners with PE teachers on pre-event organization and volunteer coordination for this annual event in late May.
Other Event Coordinators Assists with other potential events, such as beginning of the year event (movie night, picnic, etc.) and/or end of year celebration. 

 

Staff Appreciation Positions

 

Appreciation Week Coordinators Coordinates activities, such as yard signs, student contributions, and PTA gifts for staff members during their appreciation week.   Separate weeks for Custodians, Nurse, Counselor, Administrative Support Staff, Administrative Staff, Cafeteria Staff, and Teachers throughout the year. For Teacher Appreciation Week, a detailed schedule with a theme is encouraged for the week.
Secret Pal Coordinator Organizes staff secret pal programs and sends reminders.  Starts in August and runs through the year.
Teacher Wish Lists Coordinates with teachers on Wish Lists, including explaining the process, providing instructions and request forms, evaluating requests, notifying staff whether requests have been granted and advising staff how to obtain reimbursement from PTA.
Staff Hospitality Coordinator Coordinates breakfasts/luncheons throughout the year for teachers/staff (i.e. back to school breakfast, New Years after winter break, take/go meals during parent/teacher conferences, end of year). 
Winter Purse Collection Organizes the drive to collect monetary donations which are divided among all staff to serve as an end of year bonus. The drive runs in the early part of December. Money is given to staff at the PTA winter luncheon. 
Field Trip Assistance Works with the school on field trip wish list and assists in coordination and scheduling. 

 

Ways and Means Positions

 

Check Writing Campaign Plans, promotes and executes primary annual fundraising campaign in the fall (North Texas Giving Day).  Maintains donation records and provides tax forms to donors.  (September)
Fall Fest  Oversees school wide fundraising event held in October such as Fall Carnival or Trunk or Treat.  Coordinates with Programs.  
Spirit Wear/Sudie Swag Coordinates and facilitates the design, ordering, inventory and delivery of Sudie spirit wear and Sudie Swag merchandise.  Activities throughout the year.  
Spirit Nights (aka Dine and Donate)  Solicits restaurants to provide “give back” events for Sudie. Activities throughout the year.
School Supplies Works in the spring to organize the order and parent purchase of school supplies.  Works with teachers and school to determine needs and circulates info to parents.  Helps coordinate delivery to the school/classrooms.
Incentives/Rewards Programs Plans and implements box top collection programs, Amazon Smile, and identifies additional sources of income through retail loyalty programs and other initiatives that benefit schools and nonprofits.

 

 

Student Clubs and Activities Positions

 

Extracurricular Compiles and distributes information about extracurricular activities offered at Sudie such as schedules, fees, and eligible grades. Most of this work happens at the start of each semester.
Reflections Educates parents and students on this national PTA arts program, manages entry deadlines and submission details, and assists with judging, data entry, and end of year ceremony. November. 
Athletics Coordinates with third party programs to create Sudie teams in sports such as soccer, flag football, volleyball and basketball for all Sudie students; manages Sudie-branded uniforms; facilitates establishment of clubs for other sports such as track & field, golf and lacrosse as needed.  Activity throughout the year but concentrated at the beginning of fall, winter and spring seasons. 
Tier 1 Clubs Liaison Recruits volunteers for activities, coordinates snacks, monitors activity wish lists and assists with other activities as needed.  

 

Communications Positions 

 

Newsletter/eNews Compiles and distributes a weekly newsletter. Works closely with Administrative Staff to ensure information is communicated to Sudie families.  Activity throughout the year.
Social Media Posts to Sudie Facebook page on PTA’s behalf.  Monitors questions and coordinates responses. Activity throughout the year.
Website Maintains content and design of PTA website.  Activity throughout the year, with more updates at the beginning of the year.